1
Open an unpaid invoice
Select a due or overdue invoice for the tenant and rent period being settled.
Record rent payments
Record rent payments against the correct invoice
When a landlord receives rent through cash, bank, mobile money, or another existing method, RentPayor records that payment against the correct invoice. The payment entry updates the amount paid and outstanding balance.
The rent-record problem
A payment is only useful later when its context is preserved
Saving only a message or transaction reference can make it difficult to remember the tenant, unit, billing period, and remaining balance. RentPayor stores those details together with the invoice.
What RentPayor does
Partial payments
Record less than the outstanding amount while keeping the remaining invoice balance visible.
Overpayment credit
When the recorded amount exceeds the invoice balance, the extra amount is carried forward as tenant credit.
Settlement activity
Each invoice keeps a timeline of recorded payments and credit applications.
Payment details
Store transaction date, reference, payer name, and optional notes for later verification.
How it works
A record-first workflow
2
Enter the received payment
Record the amount and transaction date, with an optional payer name, payment reference, and notes.
3
Review the updated balance
RentPayor applies the payment to the invoice, updates its status, and opens the generated receipt.
Frequently asked questions
About this RentPayor feature
Does recording a payment move money through RentPayor?+
No. Recording a payment creates a digital record of money the landlord has already received outside RentPayor.
Can I record a partial rent payment?+
Yes. The payment is applied to the invoice and the remaining outstanding amount stays visible.
What happens if a tenant pays more than the invoice amount?+
The invoice is settled and the unapplied amount is carried forward as tenant credit for future billing.
Collect rent and keep the resulting record accurate
Use the integrated M-Pesa flow for eligible KES invoices, or record payments received through another method manually. RentPayor keeps balances, history, credits, and receipts connected to the invoice.